Access Control - Authentication & Authorization
Controlling access begins by authenticating users at the printer or MFD. This can be accomplished by entering a PIN code or password, or using a proximity card. Users are assigned privileges by an administrator, authorizing them to have access to certain features and functions on the device (copying, printing, scanning, faxing, etc.).
As suggested by the description, when a user sends a print job to the device, they must authenticate at the device and then release the job (pull the job) at the device. This method is designed to improve the security of sensitive documents by helping to reduce the likelihood of unattended prints laying around in the printer output trays, exposed to unintended persons.
Most comprehensive print management solutions provide users with the ability to place a watermark across pages when printing and/or scanning as a method of preventing sensitive information from being reproduced. Utilizing this feature allows the author to designate documents as confidential, copyright protected or a draft version not for distribution.
The use of a keyword intercept feature can help you take print security to the next level. A more advanced method, document processing activities (print, scan, copy, fax) can be checked against a customized list of keywords (confidential, secret, for your eyes only, etc.) giving administrators the ability to either send a notification if keywords have been detected, or stop the job from being processed. Additionally, an audit trail can be set up that includes an image of the offending document.
Unauthorized Reproduction Security
As print migrates more and more from traditional analog offset print processes into the world of digital high speed variable print processes, so must the security features used to secure crucial hard copy documents and documents with intrinsic value. Any type of document with intrinsic value may be targeted by counterfeiters. Whether you need to prevent altering or copying and pasting from a digital document, or photocopying a hardcopy original, the need for protection is paramount.
If you are a service provider, you can help address your clients concerns by demonstrating your ability to offer a variety of solutions to help protect their intellectual property and sensitive data.