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Printing Security

Much of the data that moves throughout organizations is still paper-based.

The next logical progression after securing printers and a multifunctional device fleet is to secure the output of those devices. There are key features and functionality embedded in many print management solutions.

 

• User Authentication and Authorization
• Pull Printing
• Watermarking

• Keyword Intercept
• Auditing
• Unauthorized Reproduction Security

 

Access Control - Authentication & Authorization

Controlling access begins by authenticating users at the printer or MFD. This can be accomplished by entering a PIN code or password, or using a proximity card. Users are assigned privileges by an administrator, authorizing them to have access to certain features and functions on the device (copying, printing, scanning, faxing, etc.).

Pull Printing

As suggested by the description, when a user sends a print job to the device, they must authenticate at the device and then release the job (pull the job) at the device. This method is designed to improve the security of sensitive documents by helping to reduce the likelihood of unattended prints laying around in the printer output trays, exposed to unintended persons.

Watermarking

Most comprehensive print management solutions provide users with the ability to place a watermark across pages when printing and/or scanning as a method of preventing sensitive information from being reproduced. Utilizing this feature allows the author to designate documents as confidential, copyright protected or a draft version not for distribution.

Keyword Intercept

The use of a keyword intercept feature can help you take print security to the next level. A more advanced method, document processing activities (print, scan, copy, fax) can be checked against a customized list of keywords (confidential, secret, for your eyes only, etc.) giving administrators the ability to either send a notification if keywords have been detected, or stop the job from being processed. Additionally, an audit trail can be set up that includes an image of the offending document.

Unauthorized Reproduction Security

As print migrates more and more from traditional analog offset print processes into the world of digital high speed variable print processes, so must the security features used to secure crucial hard copy documents and documents with intrinsic value. Any type of document with intrinsic value may be targeted by counterfeiters. Whether you need to prevent altering or copying and pasting from a digital document, or photocopying a hardcopy original, the need for protection is paramount.

If you are a service provider, you can help address your clients concerns by demonstrating your ability to offer a variety of solutions to help protect their intellectual property and sensitive data.

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44%

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THE PERCENTAGE OF IT PROFESSIONALS WHO SAID THEIR ORGANIZATIONS’ SECURITY POLICIES EXTENDED TO NETWORK-CONNECTED PRINTERS IN A RECENT PONEMON SURVEY.*

 

Explore Our Printing Security Solutions

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Arcis Solutions helps to protect against illicit reproduction of printed documents, such as checks, tickets, receipts and more.

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imageWARE Secure Audit Manager Express coupled with uniFLOW is an information security software solution for document distribution oversight.

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Incorporating uniFLOW into your document processes will help improve the control and efficiency of multifunctional devices (MFDs).

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Cloud-based print management solution that helps bring secure document workflow to SMB and small enterprise organizations.

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Universal Login Manager (ULM) can help you to maintain a secure workplace through user access and authorization controls.

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EXPLORE OUR SECURITY COLLECTIONS

 
 

Interested in finding out how Canon Solutions America can help you secure your company’s information?

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Canon offers security features that can help your business. Many variables can impact the security of your devices and data. Canon does not warrant that the use of its features will prevent malicious attacks, or prevent misuse of devices or data or other security issues. Nothing herein should be construed as legal counsel or regulatory advice concerning customers' compliance with laws related to privacy and security. Customers must have their own qualified counsel determine the feasibility of a particular solution as it relates to regulatory and statutory compliance. Some security settings may affect device functionality or performance. You may want to test these settings before deploying them in your environment to ensure you understand their effects.

Canon is a registered trademark of Canon Inc. in the United States and elsewhere. Océ is a registered trademark of Océ-Technologies B.V. in the United States and elsewhere. All other referenced product names and marks are trademarks of their respective owners and are hereby acknowledged.

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