Protocol Security - Hardening the Device
Throughput has always been paramount to an efficient document capture, process and output workflow. In today’s environment, a secure throughput architecture is even more critical. Organization administrative staff should make best efforts to ensure that the features that comprise MFP device protocols are configured appropriately to assist with minimizing the risk associated with being exploited by bad actors.
For more information or to request Device Hardening Services please contact your local Canon Solutions America representative or click here to have someone contact you.
Hardware Security - Protecting Data at Rest
Today most MFP systems hard disk drive (HDD) protection features offer several options to keep data safe. An example of this would be a tamper proof Trusted Platform Module (TPM) and HDD Data Encryption to help ensure that your data is encrypted before storing it on the resident hard drive. Take advantage of the extended HDD options to protect data at rest on the device.
- HDD Data Erase - Delete Job Data after each task by overwriting the null data or random data. Deletion Mode: Once with null data, Once with random data, 3 times with null data, or the DoD standard
- With a HDD Data Erase Scheduler (Optional) you can set a daily, weekly and monthly schedule for overwriting temporary data on HDD
- HDD Initialize – Overwrite modes supported for the HDD Initialize function include:
- Overwrite once with null (default)
- Overwrite once with random data
- Overwrite three times with random data
- Overwrite three times in the following order (DoD Standard)
- Fixed value
- Complement number of fixed value
- Random data
- Overwrite nine times with random data
- A removable HDD allows system administrators to physically lock and unlock and remove the device’s internal HDD
Data Security - Protecting Data in Transit
Just as important as protecting data at rest, is protecting it while in transit.
- Encrypted Secured Print and Secured Print are print functions that hold a job in queue until the user enters the appropriate password at the device
- The Encrypted PDF feature of most MFD systems can support 40-bit/128-bit RC4 encryption and 128-bit AES (Advanced Encryption Standard) for greater security when sending documents
- IP Sec helps ensure the privacy and security of information sent to and from the device, while in transit over unsecured networks
- Wireless LAN supports the latest wireless encryption standards, including WEP, WPA and WPA2. IEEE 802.1 is the standard protocol for port-based Network Access Control
- Check for key SSL Certificate Improvements
- TLS improvements enable administrators to specify TLS versions for encrypted communication
Controlling access of MFD system users is the first line of defense. Most devices provide options that let administrators define user profiles and provide various levels of what features and functions an individual is authorized to use (i.e., printing and copying only; print, scanning, copying and faxing, etc.).
- MAC Address Filter
- IP Address Block Log
For administrators a centralized management option helps to contain costs, assists with maintaining an ideal security posture, helps monitor devices and user behavior and can be used to provide an audit platform that may help comply with regulatory dependendencies.